Job Details

Key Responsibilities​

• Manage Learner Roles, curriculums, and training requirements in the Learning Management System (VEEVA Training) 

• Lead Document Control compliance and process improvement efforts 

• Manage, plan, and coordinate document control activities and processes 

• Manage documentation by processing, formatting, issuing the documents for training, and making it effective accurately 

• Responsible for reviewing Document Change Controls to ensure proper revision control of records and closure 

• Manage document periodic review process and coordinate with the stakeholders on its completion 

• Perform Business Administrator activities in the electronic document management system (Veeva QualityDocs) 

• Execute user test scripts for the electronic document management system during changes to the systems 

• Support onsite audit/ and or in any regulatory inspections 

• Perform other projects related to improvement of quality systems as needed and required by management 

• Manage data migration strategy and execution from legacy systems into Vault. 

• Mentor and provide technical direction to team members on the engagement team. 

• Support business development efforts, including scoping proposals, estimating level of effort, and participating in client pitches, as needed. 

Required Qualifications

• 5+ years of experience in managing Veeva Vault applications (LMS and QualityDocs) in the life sciences industry. 

• Demonstrated experience leading full-cycle implementations, from requirements gathering through go-live. 

• Strong understanding of life sciences regulatory, quality, or clinical business processes and how they map to Vault functionality. 

• Excellent client-facing communication, facilitation, and stakeholder management skills. 

• Experience managing project scope, timelines, and small-to-mid-size delivery teams. 

• Qualified applicants must be authorized to work in the United States on a full-time basis. HbSage will not provide support for or sponsor work authorization or visas for this role. 

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Preferred Qualifications

• Experience with data migration tooling and strategies for legacy-to-Vault transitions. 

• Familiarity with integration patterns between Vault and adjacent systems (e.g., ERP, LMS, safety databases). 

• Background in pharmaceutical, biotech, or medical device regulatory/quality operations. 

Success in the Role

The successful candidate will independently execute assigned validation activities, produce high-quality validation documentation, identify issues early, and work effectively with client Engineering, Quality, Operations, Facilities, and IT organizations. 

Work Authorization
Qualified applicants must be authorized to work in the United States on a full-time basis. HbSage will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1.